Room/Building Request Form - Non-Church Organization

Thank you for your interest in using Waterbrooke's facility/grounds for your organization's event.

Please complete and submit this information AT LEAST TWO WEEKS IN ADVANCE for church usage events. Requests with less than two weeks notice may be more difficult to arrange and approve.

Please complete and submit this form.

If you have any questions, feel free to email the Facility Set Up Coordinator at ride4funmn@gmail.com
Some preliminary information is provided below so you can determine whether the facility will meet your needs.


Event Size may be limited by parking lot spaces and /or interior spaces desired:

 

- The sanctuary can seat about 150 comfortably. We can seat an additional 25 people in overflow outside of the sanctuary. If you plan an outdoor event, and the weather back up plan is to move to the sanctuary, the total number of people you can have is 175.

 

- The parking lot has 96 parking spaces (with no parking allowed on the road in front of the church) so parking may be the main limiter in terms of event size. If you rent a tent for an outdoor event along with extra tables/chairs, you may be able to accommodate more people but parking availability may be prohibitive.

 
- Our Ministry Hub/lobby area has table seating for 15  and chairs/couches for 10.


- If setting up tables and chairs in the lower level, we have space, tables, and chairs for 75 people. These numbers are the maximum, unless the event is more like an "open house" and people will be coming and going during the entire event. If you plan an outdoor event using tables, chairs, or picnic tables without a tent and the weather back up plan is to move to the lower level with tables, the event must be limited to 75 people.


- Typically, the facility is available from 8:00 a.m. to 10:00 p.m., however, it must be vacated by 7:00 p.m. on Saturdays so we can prepare for Sunday services. 


- If you would like to serve food in our Ministry Hub/Lobby, only pastries, cakes, cookies, and beverages can be served. If you plan to serve other food, you must serve it in the lower level.
 

- Alcohol is not permitted anywhere on Church property. Smoking is not permitted inside or within 100 feet of entrances.

- All chairs and tables must be put back to original positioning after your event.

Deposit and Usage Fees:

- Fees include a deposit and a usage fee, amount to be determined after we learn more about the organization/event. The deposit check is due after your event is approved and will be refunded afterwards provided there is no damage or excessive cleaning needs. Once we have the deposit we will hold your date on the church calendar. The rental fee must be received one week before the event.


Optional Fees:

- If we need to arrange to have the grass mowed or snow removed specifically for your event, there will be a charge of $100.

- If your event requires any of Waterbrooke's audiovisual equipment, a member of the Waterbrooke Tech Team must be present, and there will be a charge of $100.
 

- the Facility Set Up Coordinator may determine that your event requires significant use of the kitchen facilities, in which case a Kitchen Coordinator must be present, requiring a fee of $100.

Please complete and submit this information in order to request use of the facility for an outside organization. After you complete and submit the form we will be in touch with you regarding the event.

Check the church calendar below to ensure your desired date is available.


1. General Information
 
 
 
Please select one option.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Please select all that apply.
Please select all that apply.
2. Facility Use Agreement

Please review the information below and type your name at the end of this section to acknowledge that you have read and understand the facility use policies.


1. Waterbrooke equipment, including but not limited to tables, chairs and audiovisual equipment, is subject to availability and approval.

2. In the case of any damage to the facility or equipment, the person signing this form is responsible for repair or replacement. Notify the Facility Set Up Coordinator immediately in the event of damage.

3. The facilities are typically available from 8 a.m. to 10 p.m. If your event is scheduled for a Saturday night, you will need to vacate by 7:00 p.m. so we can ready the building for Sunday morning services.

4. The person(s) in charge of the event are expected to leave the rooms/space in the same condition or better than it was prior to use. Church equipment, including tables and chairs, must be returned to original placement.

5. Usage and expected cleaning needs must be discussed with the Facility Set Up Coordinator in advance.

6. Children must not be left unsupervised. Under no circumstances can the nursery or the children’s rooms be used without approval.

7. Use of the facility is restricted to those areas requested and approved.

8. Battery operated candles only.

9. Equipment owned by Waterbrooke is not to be removed from the facility.

10. Because of the technical complexity of our audiovisual equipment and because of licensing agreements for music, consultation with a person on the Tech Team is required for certain events. A member of the Tech Team may need to be present for the event.

11. Animals can not be brought into the facility, except for working/guide dogs.

12. Guns, illegal drugs, alcohol, foul or abusive language and violent behavior are not permitted anywhere on church property. Smoking is prohibited within the buildings as well as within 100 feet of buildings entrances.

13. If necessary, consult with the Facility Set Up Coordinator to adjust temperature before your event. Do not adjust the temperature on your own.

14. After the event, ensure that all lights are turned off, windows closed and locked and doors locked upon departure.

15. The event must adhere to the maximum occupancy requirements listed at the start of this document.

16. Parking is allowed only in paved spaces.

By typing my name below, I am indicating that I have read the policies and will ensure the event abides by them.

 
 
Part 3: Statement of Faith
Please review Waterbrooke's Statement of Faith, then return to this form and sign below. 

 

By typing my name below, I acknowledge that I have read Waterbrooke's Statement of Faith and that my event will not contradict it.
 
 
Part 4: Waiver of Liability and Hold Harmless Agreement
Please read Waterbrooke's Waiver of Liability and Hold Harmless Agreement, then return to this form and sign below.

 

In signing this release, I acknowledge and represent that A. I have read the foregoing release, understand it, and sign it voluntarily as my own free act and deed; B. No oral representation or inducements apart from the foregoing written agreement have been made; C. I am at least eighteen (18) years of age and fully competent; and D. I execute this Release for full, adequate and complete consideration fully intending to be bound by the same.
 
 
Thank you for completing this information! After you submit this form, we will review it and get back to you regarding approval of your event.
Part 5: Certificate of Insurance
In most cases of a non-church group using our facility, we will ask that your insurance company provide a Certificate of Insurance (COI) naming Waterbrooke Fellowship Church as an additional insured and showing your coverage amounts. If you already have this document, you can upload it below. If you do not upload any documentation at this time, we will discuss with you prior to approval.

Description

Thank you for your interest in using Waterbrooke's facility/grounds for your organization's event.

Please complete and submit this information AT LEAST TWO WEEKS IN ADVANCE for church usage events. Requests with less than two weeks notice may be more difficult to arrange and approve.

Please complete and submit this form.

If you have any questions, feel free to email the Facility Set Up Coordinator at ride4funmn@gmail.com